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Data Protection Information for the use of the demonstrator and the website in the project PhoQuant

Fraunhofer IOF and Fraunhofer IPMS
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As part of the publicly funded project "PhoQuant," the Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V., through its legally dependent Fraunhofer Institutes for Applied Optics and Precision Engineering (Fraunhofer IOF) and for Photonic Microsystems (Fraunhofer IPMS), is developing a new photonic computing network based on Lithium Niobate on Insulator (LNOI) technology, in collaboration with several partners. This network aims to enable Gaussian Boson Sampling ("Demonstrator").

When you use the website https://www.phoquant.net and the demonstrator made accessible through it, personal data will be processed by Fraunhofer IOF,as data controller and store them for the duration required to fulfill the defined purposes and legal obligations. In the sections below we inform you about the data this involves, how they will be processed and what rights you have in this regard.

Fraunhofer IPMS is not involved in the processing of personal data.

Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR), include all information related to an identified or identifiable natural person.

1. Name and Contact Information of Controller and Corporate Data Protection Officer

This data protection information applies to data processing on our website https://www.phoquant.net by the controller:

Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V.
Hansastrasse 27c, 80686 Munich, Germany
on behalf of its Fraunhofer-Institute for Applied Optics and Precision Engineering IOF]
(hereinafter referred to as “Fraunhofer-IOF”)
Email: Datenschutz-Ansprechperson(at)iof.fraunhofer.de
Telephone: 03641-807-100
Fax: 03641-807-600

The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address, c/o Data Protection Officer or at datenschutz(at)zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time if you have questions concerning data protection law and/or your rights as data subject.

2. Personal Data Processing and Purposes of Data Processing

a❩ When visiting the website

You may access our website without having to disclose any details on your identity. The browser installed on your device merely transmits information automatically to the server of our website (e.g., browser type and version, date and time of access) to enable a connection with the website. This includes the IP address of your requesting device. This information is temporarily stored in a so-called log file and will be deleted after 30 days.

Your IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and, if necessary, to be able to track any illegal attacks on the website.

The legal basis for processing the IP address is Art. 6 (1) lit. f GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.

We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file.

Moreover, we use cookies when you visit our website. Further details can be found below in this data protection information.

Fraunhofer IOF hosts the demonstrator on the servers of various globally represented entities of Amazon Web Services (AWS). In this regard, Fraunhofer has concluded a contract for data processing in accordance with Art. 28 of the GDPR with Rackspace International GmbH as the primary processor, ensuring that the processing of your personal data occurs only under the instructions of Fraunhofer IOF. As part of using the demonstrator, the utilization of AWS may result in the transfer of your personal data outside the European Union and the European Economic Area. The transfer of personal data to recipients outside the EU/EEA always occurs in accordance with Chapter V of the GDPR. Such transfers may rely on the EU Standard Contractual Clauses concluded between Fraunhofer and Rackspace (available for review at Fraunhofer).

b❩ When creating a user account

You can create a password-protected user account on our website.

Setting up the user account requires the following information:

  • Title
  • First and last name
  • Valid email address
  • Company/Organization/Institution (name and address)
  • Date of birth
  • nationality

To set up the user account, you must also enter a password you choose yourself. To access your user account, you will need to enter your email address and this password. In your user account, you can view the data stored in your user profile and change them at any time.

These data are processed to [identify you as a user and create your user account in accordance with export control regulations.

We process these data at your request, and this data processing is necessary pursuant to Article 6 (1) lit. b GDPR for the purposes mentioned to set up your user account and its use as well as to implement precontractual measures.

The processing of your first and last name, date of birth, and nationality(ies) to ensure compliance with foreign trade regulations is additionally based on Art. 6 (1) sentence 1 lit. f of the GDPR, as we have a legitimate interest in avoiding criminal and sanctionable violations, and, as far as we can ascertain, there is no overriding interest on your part that opposes this.

We also use your e-mail address for notification functions if these are activated.

After your user account is deleted, your data will be deleted to prevent further use except if we are required pursuant to Article 6 (1) lit. c GDPR to observe a longer storage period due to retention and documentation obligations pursuant to tax and commercial law (in particular Sec. 147 AO in regard to taxes) or if you have consented to longer storage pursuant to Article 6 (1) lit. a GDPR.

3. Transfer of Data

If we transfer personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient.

Aside from that, we will transfer your personal data only if

  • you have given explicit consent pursuant to Art. 6 (1) lit. a GDPR;
  • this is necessary pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you (for example, transfer to shipping companies for the purpose of delivering goods ordered by you, or transmitting payment information to payment service providers or credit institutions in order to process a payment transaction);
  • there is a legal obligation for transfer pursuant to Art. 6 (1) lit. c GDPR.

The recipients must not use the transferred data for any purposes other than the above-mentioned ones.

4. Cookies

a❩ General

This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware.

Cookies store information associated with the specific device used. That does not mean that we can directly identify you.

Overview of the cookies we use:

Name of cookie Auth
Type of use Enabling portal logIn
Cookie content Public IP address of the client computer
Service life 30 days
Controller Fraunhofer IOF
Type of cookie Technically essential

Cookies that are not absolutely technically necessary for you to use a web service expressly requested by you are only set after you have consented. You can give this consent via the cookie banner that is displayed when you visit the website. This consent then becomes the legal basis for the storage of and access to the content of the cookies (Sec. 15 (3) TMG in conjunction with Art. 5 (3) clause 1 of Directive 2002/58/EC).

b❩ Necessary cookies

The processing of personal data in the context of technically necessary cookies is based on our legitimate interest in providing our web services that you have expressly requested (Art. 6 (1) clause 1 lit. f GDPR, if applicable in conjunction with Art. 95 GDPR, Art. 5 (3) of Directive 2002/58/EC).

For example, we use so-called session cookies to allow session controls or to store data entries in forms or shopping carts during the session. Session cookies are deleted no later than when you close your browser.

5. Rights of the Data Subject

You have the right:

  • pursuant to Art. 7(3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future;
  • pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the details involved;
  • pursuant to Art. 16 GDPR, to obtain without undue delay the rectification of inaccurate data or the completion of your personal data stored by us;
  • pursuant to Art. 17 GDPR, to obtain the erasure of personal data stored by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
  • pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
  • pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to demand the transfer of those data to another controller and
  • pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your usual residence, place of work or the registered offices of our organization.

Information on your right to object pursuant to Art. 21 GDPR

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data pursuant to Art. 6 (1) lit. e GDPR (data processing carried out in the public interest) and Art. 6 (1) lit. f GDPR (data processing for purposes of legitimate interests). This also applies to any profiling as defined in Art. 4 (4) GDPR that is based on said provision in Art. 6.

If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.

If your objection is directed against the processing of data for the purpose of direct advertising, we will stop the processing immediately. In this case, citing a special situation is not necessary. This includes profiling to the extent that it is related to such direct advertising.

If you would like to assert your right to object, simply send an email to datenschutzkoordination(at)zv.fraunhofer.de.

6. Data Security

All your personal data are transmitted in encrypted format, using the widely used and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used, for instance, in online banking. You will recognize a secure TLS connection by the additional s after http (i.e., https://...) in the address bar of your browser or by the lock icon in the bottom part of your browser window.

In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.

7. Timeliness and Amendments to this Data Protection Information

The further development of our website and the products and services offered or changed due to statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our website.